HR Operations Specialist (m/f/d)

DE | Office - Ulm

Full-time

Permanent employee

Your mission

We are looking for an HR Operations Specialist (m/f/d) to support our team with day-to-day administrative tasks. In this role, you will be the reliable backbone of our HR operations. Your main focus is to ensure precision, compliance, and smooth execution within our established HR workflows and systems:

Data Maintenance: Responsible for keeping all employee records up to date in our HR system
HR Document Management: Generation and tracking of contract addendums, reference letters, and standard HR certificates in accordance with existing guidelines and templates.
Time-Tracking: Systematic review of time-tracking data for accuracy and completeness, ensuring alignment with internal working hours policies.
Execution of operational HR processes: Supporting daily HR operations across key areas (onboarding, offboarding, leave tracking, Recruiting administration) and ensuring existing policies are consistently maintained.
Administration: Handling routine administrative queries from employees and team leads regarding employment terms and operational HR procedures.

Your profile

Initial experience in HR administration or a general office/administrative role (e.g., through an apprenticeship, internship, or entry-level position).
Initial experience with HR software. Experience with Personio is a plus
Highly conscientious, structured, and dependable with strong attention to detail.
You enjoy routine administrative tasks, value clear structures, and thrive in an environment with established processes.
Very good knowledge of German and English speaking and writing.

Why us?

Attractive compensation package, including a competitive base salary and stock options
Key role in a highly advanced and fast-growing startup company
Impactful product promoting better understanding and treatment of cancer
International team, from over 30 different nationalities
Positive work environment with open communication and a collaborative mindset
Onsite work at state-of-the-art facilities
Indefinite employment contract
30 vacation days
Flexible working hours
Annual health budget (Allianz bKV)
EGYM Wellpass
Relocation support

Contact information

Any questions? Please contact:

Sandra Schärli
Senior Talent Acquisition Manager
mail: careers@nvision-quantum.com

Please note that, for data privacy reasons, we'll not review applications or CVs sent via email. Unsolicited applications can be submitted here.

About us

NVision is innovating quantum technology with a unique approach - leveraging organic molecules to change lives for the better. Our platform spans from quantum signal enhancement that enables metabolic imaging today to quantum computing that could transform drug discovery tomorrow. Headquartered in Ulm, Germany, and backed by leading investors from the United States and Europe, we are now entering a phase of global commercialization and expansion.

With our POLARIS product line, we are extending the capabilities of standard MRIs to enable real-time metabolic imaging, transforming how diseases are detected, understood, and treated. Our work sits at the intersection of physics, engineering, chemistry, and medicine - translating cutting-edge science into clinical reality. We collaborate with leading academic and clinical partners worldwide, including Memorial Sloan Kettering Cancer Center, MD Anderson Cancer Center, Technical University of Munich, and the University of Cambridge.

At NVision, we believe transformative innovation happens when talented people from different disciplines work together toward a shared, meaningful goal. We are a global, multidisciplinary team of nearly 160 employees from more than 30 nationalities, driven by curiosity, rigor, and a commitment to solving complex challenges. Here, ideas are valued, ownership is real, and collaboration spans functions, disciplines, and borders.

If you are motivated by impact, thrive in dynamic environments, and want to contribute to something fundamentally new, NVision offers the opportunity to grow while building technology that changes lives.

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Please note that, for data privacy reasons, we'll not review applications or CVs sent via email. Unsolicited applications can be submitted here.